Accounting
You need an accounting system
Flow Retail does NOT serve as an accounting system. Retailers using Flow Retail will typically require an accounting system, or an ERP system with accounting features.
Be sure to involve your accountant and to get their input on this.
Use any accounting system you'd like
In practice you can use whichever accounting system you'd like.
The reason for this is that Flow Retail offers a wide range of accounting reports required to manually handle the accounting.
With that said, most retailers would want a more seamless integration between the POS and the accounting, and so we also offer a set of integrations, as you can find in a list below.
Manual, file export or integrated solution?
Which option should you choose? Below is a short explanation of the various options; Manual and Integrated.
Manual
No additional licensing costs
Includes all the essential reports (PDF/XLS) needed for manual accounting
Start using Flow Retail right away — no waiting time for planning or setting up an integration
Low cost doesn't always mean better value — manually managing accounting can quickly become expensive, especially as the complexity of the store increases in terms of payment processing and transaction volume
Manual work typically carries a higher risk of errors
Integrated
Saves time by automating daily reports and journal entries
Reduces manual errors and improves data accuracy
Makes sure all data are up-to-date on a daily basis
Involves additional license costs
Setup usually takes more time due to planning and coordination
File export
Saves time by not having to register the data manually into the accounting system
Reduces errors and improves data accuracy
Manual job to download and import the file
Possibilities of incompatibilities betwene the exported file and the accounting system
What option should we use?
If you have a limited budget, and a fairly easy setup with only one store, then simply using the available accounting-related reports in Flow Retail would be good enough.
You should also go with the manual variant if you need to get started immediately, as setting up an integrated solution typically involves a few weeks of setup and testing together with the accountant.
If you either already use one of the supported accounting systems for integration, then we'd strongly using that, even though it involves up to a few weeks until it is up running.
Integrated accounting systems
Limited functionality
Please note that accounting systems vary widely, and the features available in integrations can differ significantly. While we aim to support as many relevant functions as possible, we do not guarantee full functionality support for all systems.
Visma Tripletex
Daily or Monthly sales, with mapped accounting numbers, etc.
Invoices from Flow Retail to Tripletex
No automatic payment update back from Tripletex
PowerOffice
Daily or Monthly sales, with mapped accounting numbers, etc.
Invoices from Flow Retail to PowerOffice
No automatic payment update back from PowerOffice
Visma.net
Basic sales data
Visma Business*
Basic sales data
Microsoft Navision
Basic sales data
24SevenOffice
Basic sales data
Xledger / Mamut
Basic sales data
Uni Micro Cloud
Basic sales data
Visma Business
*Visma is deprecating Visma Business, and so we only offer a basic file export towards Visma Business with NO guarantee on issues or missing features. We STRONGLY recommend moving over to alternative solutions like Visma Tripletex.
Didn't find your accounting system in the list? Check out our official roadmap to see if you find it there.
What about ERP systems with accounting functionality?
We have clients using a wide variety of ERP systems with accounting capabilities, like SAP and Microsoft Dynamics Business Central (BC).
Integration with your ERP system
We do not provide direct integration with ERP systems, mainly due to the varied configurations each client may have.
Customizing our solution for every unique ERP setup would consume significant resources, detracting from our core focus: developing and delivering the premier POS platform, alongside the best possible APIs for anyone to integrate towards.
We provide comprehensive technical support for anyone wanting to integrate any system with Flow Retail.
Additionally, we offer clear guidelines and recommendations for connecting Flow Retail with any ERP system.
Contact our retail specialists for more details.
Last updated
Was this helpful?