Accounting

You need an accounting system

Flow Retail doesn't serve as an accounting system. Retailers using Flow Retail will typically require an additional accounting system or an ERP system with accounting features.

Be sure to involve your accountant and to get their input on this.

Use any accounting system you'd like

In practice you can use whichever accounting system you'd like.

The reason for this is that Flow Retail offers a wide range of reports required to manually handle the accounting.

With that said, most retailers would want a more seamless integration between the POS and the accounting, and so we also offer a set of integrations, as you can find in a list below.

Manual or integrated solution?

Which option should you choose? Below is a short explanation of the two options; Manual and Integrated.

Variant	Pros	Cons
Manual	No additional licensing costs Includes all the essential reports (PDF/XLS) needed for manual accounting Start using Flow Retail right away — no waiting time for planning or setting up an integration	Low cost doesn't always mean better value — manually managing accounting can quickly become expensive, especially as the complexity of the store increases in terms of payment processing and transaction volume Manual work typically carries a higher risk of errors
Integrated	Saves time by automating daily reports and journal entries Reduces manual errors and improves data accuracy Makes sure all data are up-to-date on a daily basis	Involves additional license costs Setup usually takes more time due to planning and coordination

What option should we use?

If you have a limited budget, and a fairly easy setup with only one store, then simply using the available accounting-related reports in Flow Retail would be good enough.

You should also go with the manual variant if you need to get started immediately, as setting up an integrated solution typically involves a few weeks of setup and testing together with the accountant.

If you either already use one of the supported accounting systems for integration, then we'd strongly using that, even though it involves up to a few weeks until it is up running.

Integrated accounting systems

Limited functionality

Note that all accounting systems are different, and so the set of features included in the integrations can differ heavily between each system. We do not guarantee support for handling all functionality across the systems, although we strive to do our best to support as many of the relevant functions as possible.

Accounting system	Features	Delivered by
Tripletex	Daily or Monthly sales, with mapped accounting numbers, etc. Invoices from Flow Retail to Tripletex No automatic payment update back from Tripletex	Flow Retail
PowerOffice	Daily or Monthly sales, with mapped accounting numbers, etc. Invoices from Flow Retail to PowerOffice No automatic payment update back from PowerOffice	Flow Retail
Visma.net	File export, which can be manually imported into Visma.net	Flow Retail
Visma Business	File export, which can be manually imported into Visma.net	Flow Retail

Didn't find your accounting system in the list? Check out our official roadmap to see if you find it there.

Integrations in cooperation with Sharespine

Together with the integration specialists at Sharespine we might offer support for additional integrations towards other accounting systems.

Learn more about this on their website

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What about ERP systems with accounting functionality?

We have clients using a wide variety of ERP systems with accounting capabilities, like SAP and Microsoft Dynamics Business Central (BC).

Integration with your ERP system

We do not provide direct integration with ERP systems, mainly due to the varied configurations each client may have.

Customizing our solution for every unique ERP setup would consume significant resources, detracting from our core focus: developing and delivering the premier POS platform, alongside the best possible APIs for anyone to integrate towards.

We provide comprehensive technical support for anyone wanting to integrate any system with Flow Retail.

Additionally, we offer clear guidelines and recommendations for connecting Flow Retail with any ERP system.

Contact our retail specialists for more details.